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PPSP Compliance Health Check Report

Scheme:

Number of Units:

Date:

Complete

Checked: 0 Total: 52 Level: Not Started

General Information

Scheme Name

Number of Units

Email Address

Contact Number

Date Completed

Completed By

Registration & Governance (CSOS Core Requirement)

Section 1 of 10 • 0 of 7 completed

Body corporate registered with CSOS CSOS levies paid and up to date Latest prescribed Management & Conduct Rules on file Rules accessible to owners Trustees properly elected at last AGM Trustee details updated with CSOS Chairperson and secretary appointed

Risk if non-compliant: CSOS directives, invalid decisions, adjudication exposure

Meetings & Decision-Making

Section 2 of 10 • 0 of 6 completed

AGM held within required timeframe AGM notice issued correctly Quorum achieved and recorded AGM minutes approved and circulated Trustee meetings held during the year Trustee resolutions documented and signed

Risk if non-compliant: Decisions may be set aside by CSOS

Financial Management (High CSOS Focus Area)

Section 3 of 10 • 0 of 7 completed

Body corporate has its own bank account Two authorised signatories in place Annual budget approved at AGM Levies calculated and billed correctly Reserve fund contributions compliant Monthly financial reports prepared Bank reconciliations done monthly

Risk if non-compliant: Financial mismanagement findings

Annual Financial Statements & Audit

Section 4 of 10 • 0 of 5 completed

Accounting officer / auditor appointed Annual financial statements prepared Financials presented to owners Records available for CSOS inspection Supporting documents retained

Risk if non-compliant: CSOS enforcement and penalties

Insurance Compliance

Section 5 of 10 • 0 of 4 completed

Building insured for full replacement value Policy in the name of the body corporate Insurance reviewed annually Public liability cover in place

Risk if non-compliant: Trustee liability and uninsured losses

Maintenance & Common Property

Section 6 of 10 • 0 of 5 completed

Maintenance plan in place Major maintenance planned and budgeted Contractors appointed formally Health & safety risks addressed Common property maintained

Risk if non-compliant: CSOS orders to perform maintenance

Utility Management (Water & Electricity)

Section 7 of 10 • 0 of 5 completed

Meters allocated correctly to units Readings taken consistently Estimated readings disclosed (if used) Common property usage identified Utility queries logged and addressed

Risk if non-compliant: Billing disputes and CSOS adjudication

Arrears & Debt Collection

Section 8 of 10 • 0 of 5 completed

Arrears monitored monthly Owners notified of arrears Collection steps documented Legal handovers authorised by trustees Charges comply with legislation

Risk if non-compliant: Unlawful charges overturned by CSOS

Managing Agent Oversight (If Applicable)

Section 9 of 10 • 0 of 4 completed

Written managing agent agreement in place Scope of authority clearly defined Fees approved by trustees / owners Agent performance reviewed

Risk if non-compliant: Invalid actions by agent

POPIA & Records Access

Section 10 of 10 • 0 of 4 completed

Owner information handled securely Privacy policy in place Owners informed of data use Records provided on reasonable request

Risk if non-compliant: POPIA complaints and CSOS findings

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